If you’ve ever considered hiring virtual staff for your business but don’t know what tasks to delegate to them, we’ve compiled the top 100 ways you can utilize a Virtual Assistant.
To effectively use virtual assistants to grow your business, you need to hire for the role, not the task. Something that I say all the time.
That means building a team. A team that will work together to achieve what you’re aiming for as a business owner.
It’s with this in mind that I decided to put together this list of tasks that you can outsource to virtual staff to grow your business more effectively. You’ll see that I’ve broken it down into the following roles:
- Email & Schedule Management
- Non-profit Staffing
- Social Media & Blogging
- Email Marketing
- Content Writer
- SEO / Web Marketing
- Graphic / Web Designing
- Web Developing
It’s important to acknowledge and appreciate that no one person can handle all of these different roles. It’s about using what you’ve got at your arsenal, to get what you want out of your team building and outsourcing.
Email & Schedule Management Tasks
- Filtering Emails / Managing Spam
- Database Building / Updating Contacts or CRM
- Answering Customer Service Emails /Tickets / Chat Support
- Sending of Greetings eCards, Event Invitations, etc.
- Calendar Management
- Appointment Scheduling
- Travel Arrangement and Planning
- Reminder Services
- Dropbox / Google Drive Organization
- Data Entry in Word, or Google Docs
- Creating / Managing Spreadsheets
- Preparing Powerpoint/keynote Presentations
- PDF Conversion, Splitting, and Merging
- Preparing online meeting minutes
Non-profit Virtual Staff
In addition to all the other virtual assistant tasks any organization may need, virtual staff for your non-profit can assist in the following tasks:Grant research
- Grant editing & writing
- Donor follow-up letters and correspondence
- Development of training materials
- Auction management
- Fundraiser coordination
- Sponsorship assistance
Social Media & Blogging Tasks
- Simple eBook Layout / Formatting
- Preparing Online Meeting Minutes
- Report Creation
- Forms Creation
- Document Template Creation
- Online Research
- Data Mining & Development / Lead Generation
- Blog Publishing Management
- Moderating Blog Comments
- Adding Tags & Images to Blog Posts
- Receptionist Duties
- Voicemail Checking
- Sending Client Invoices
- Basic Bookkeeping (Quickbooks)
- Personal Errands (Purchasing Gifts Online, etc.)
- Project Management & Training Tasks
- Project Management Between You and Team members
- Preparation of Training Materials
- Training of New Virtual Staff
- Deadline / Deliverables Tracking
- Social Media Management Tasks
- Creating Facebook Fan Pages / Groups (see example below)
- Posting and Scheduling Facebook Insights
- Promoting Facebook Pages
- Collating and Interpreting Facebook Insights
- Creating a Twitter Account
- Managing and Increasing Your Twitter Following
- Schedule Tweets and Track Mentions and Hashtags
- Create and Manage LinkedIn Account / Profile
- Create Pinnable Images on Pinterest
- Scheduling and Tracking Pins
- Create and Manage YouTube Account
- Upload Videos on YouTube
- Moderating YouTube Comments
- Uploading Videos to other Video Sharing Sites / Social Media
- Answer inquiries and Messages on All Channel & Profiles
- Create Slideshare Presentations
Email Marketing
- Creating a New List in Email Marketing Software
- Adding and Removing Subscribers from Lists
- Creating and Scheduling Broadcast Emails to Promote Content
- Editing Follow-up Emails and Auto-responders
- Creating Email Newsletters
- Editing / Proofreading Emails
Content Writer
- Content / Blog Post Creation 66. Guest Blogging / Ghost Blogging
- SEO Writing
- Press Release Writing
- Newsletter Writing
- Copywriting
- Creating Sales Copy
- Directory Submission
- Article Spinning
- Article Marketing
SEO / WEB Marketing
The SEO (Search Engine Optimization) world has changed drastically over the last couple of years. Having a solid SEO / Web Marketing Virtual Assistant in place will enable your content to be positioned and marketed in a way that will bring in consistent, long-term traffic.
- Site Analysis
- Keyword Research for Blog Content
- Competitor Analysis
- Landing Page Set-up/Creation
- Web Master Submission qw
- Sitemap Submissions
- On-page optimization for a post / page (see below example)
- Off-page optimization for a post / page
- Social Bookmarking (Digg, Stumble Upon, Reddit, Digg, Delicious)
- Creating a Social Bookmarking Tracking Sheet
- Blog Commenting – Off Page Optimization
- Forum Participation / Moderation
- Creating Backlinks / Link Building
- Periodic Google Analytics & Traffic Reports
- Monthly Keyword Ranking Reports
Graphic / WEB Designing
- Designing Logos, Banners, Icons, eBook Covers and Headers
- Designing Infographics Images (Content Provided)
- Designing Websites, Creating Mock-Ups
- Designing Landing / Sales / Opt-In Pages
- Basic Video Editing (Splicing Intros & Outros with Raw Footage)
WEB Developing
- Support and Develop WordPress (PHP) Websites
- Install WordPress PlugIns and Themes
- WordPress Theme Customization
- WordPress Functionality and PlugIn Enhancement
- Site Maintenance / Security and Troubleshooting
- CRM Integration & Social Media Integration
- Payment Gateway Integration
- Install and Support an Email Ticketing System (eg. ZenDesk)
They are true time savers – and therefore, as an entrepreneur, they’re your lifesavers, too! If you don’t have one on board in your business yet, get one now.
Call SAGE Virtual Staffing at 561-288-0129
