100 Tasks to Delegate to Virtual Staff to Cultivate Your Business!

Posted by: GiGi Sheppard Category: Uncategorised Comments: 0

If you’ve ever considered hiring virtual staff for your business but don’t know what tasks to delegate to them, we’ve compiled the top 100 ways you can utilize a Virtual Assistant.

In order to effectively use virtual assistants to grow your business, you need to hire for the role, not the task. Something that I say all the time.

That means building a team. A team that will work together to achieve what you’re aiming for as a business owner.

It’s with this in mind that I decided to put together this list of tasks that you can outsource to virtual staff to grow your business more effectively. You’ll see that I’ve broken it down into the following roles:

–  Email & Schedule Management
– Non-profit Staffing
– Social Media & Blogging
– Email Marketing
– Content Writer
– SEO / Web Marketing
– Graphic / Web Designing
– Web Developing

It’s important to acknowledge and appreciate that no one person can handle all of these different roles. It’s about using what you’ve got at your arsenal, to get what you want out of your team building and outsourcing.

Email & Schedule Management Tasks

1. Filtering Emails / Managing Spam
2. Database Building / Updating Contacts or CRM
3. Answering Customer Service Emails /Tickets / Chat Support
4. Sending of Greetings eCards, Event Invitations, etc.
5. Calendar Management
6. Appointment Scheduling
7. Travel Arrangement and Planning
8. Reminder Services
9. Dropbox / Google Drive Organization
10. Data Entry in Word, or Google Docs
11. Creating / Managing Spreadsheets
12. Preparing Powerpoint / keynote Presentations
13. PDF Conversion, Splitting and Merging
14. Preparing online meeting minutes

Non-profit Virtual Staff

In addition to all the other virtual assistant tasks any organization may need, virtual staff for your non-profit can assist in the following tasks:Grant research

15. Grant editing & writing
16. Donor follow-up letters and correspondence
17. Development of training materials
18. Auction management
19. Fundraiser coordination
20. Sponsorship assistance

Social Media & Blogging Tasks

21. Simple eBook Layout / Formatting
22. Preparing Online Meeting Minutes
23. Report Creation
24. Forms Creation
25. Document Template Creation
26. Online Research
27. Data Mining & Development / Lead Generation
28. Blog Publishing Management
29. Moderating Blog Comments
30. Adding Tags & Images to Blog Posts
31. Receptionist Duties
32. Voicemail Checking
33. Sending Client Invoices
34. Basic Bookkeeping (Quickbooks)
35. Personal Errands (Purchasing Gifts Online, etc.)
36. Project Management & Training Tasks
37. Project Management Between You and Team members
38. Preparation of Training Materials
39. Training of New Virtual Staff
40. Deadline / Deliverables Tracking
41. Social Media Management Tasks
42. Creating Facebook Fan Pages / Groups (see example below)
43. Posting and Scheduling Facebook Insights
44. Promoting Facebook Pages
45. Collating and Interpreting Facebook Insights
46. Creating a Twitter Account
47. Managing and Increasing Your Twitter Following
48. Schedule Tweets and Track Mentions and Hashtags
49. Create and Manage LinkedIn Account / Profile
50. Create Pinnable Images on Pinterest
51. Scheduling and Tracking Pins
52. Create and Manage YouTube Account
53. Upload Videos on YouTube
54. Moderating YouTube Comments
55. Uploading Videos to other Video Sharing Sites / Social Media
56. Answer inquiries and Messages on All Channel & Profiles
57. Create Slideshare Presentations

Email Marketing

58. Creating a New List in Email Marketing Software
59. Adding and Removing Subscribers from Lists
60. Creating and Scheduling Broadcast Emails to Promote Content
61. Editing Follow-up Emails and Auto-responders
62. Creating Email Newsletters
63. Editing / Proofreading Emails

Content Writer

64. Content / Blog Post Creation 66. Guest Blogging / Ghost Blogging
65. SEO Writing
66. Press Release Writing
67. Newsletter Writing
68. Copywriting
69. Creating Sales Copy
70. Directory Submission
71. Article Spinning
72. Article Marketing

SEO / WEB Marketing

The SEO (Search Engine Optimization) world has changed drastically over the last couple of years. Having a solid SEO / Web Marketing Virtual Assistant in place will enable your content to be positioned and marketed in a way that will bring in consistent, long-term traffic.

73. Site Analysis
74. Keyword Research for Blog Content
75. Competitor Analysis
76. Landing Page Set-up/Creation
77. Web Master Submission qw
78. Sitemap Submissions
79. On-page optimization for a post / page (see below example)
80. Off-page optimization for a post / page
81. Social Bookmarking (Digg, Stumble Upon, Reddit, Digg, Delicious)
82. Creating a Social Bookmarking Tracking Sheet
83. Blog Commenting – Off Page Optimization
84. Forum Participation / Moderation
85. Creating Backlinks / Link Building
86. Periodic Google Analytics & Traffic Reports
87. Monthly Keyword Ranking Reports

Graphic / WEB Designing

88. Designing Logos, Banners, Icons, eBook Covers and Headers
89. Designing Infographics Images (Content Provided)
90. Designing Websites, Creating Mock-Ups
91. Designing Landing / Sales / Opt-In Pages
92. Basic Video Editing (Splicing Intros & Outros with Raw Footage)

WEB Developing

93. Support and Develop WordPress (PHP) Websites
94. Install WordPress PlugIns and Themes
95. WordPress Theme Customization
96. WordPress Functionality and PlugIn Enhancement
97. Site Maintenance / Security and Troubleshooting
98. CRM Integration & Social Media Integration
99. Payment Gateway Integration
100. Install and Support an Email Ticketing System (eg. ZenDesk)

They are true time savers – and therefore, as an entrepreneur, they’re your life savers, too! If you don’t have one on board in your business yet, get one now.

Call SAGE Virtual Staffing at 561-288-0129

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